TAPS Constitution

Mar 08, 2009 at 08:05 pm by staff

REVISED 9/1/2011

PREAMBLE Recognizing that service to the public, to the state and the Land Surveying profession is a fundamental obligation of the Licensed Land Surveyor, the Tennessee Association of Professional Surveyors, Inc. does hereby dedicate itself to the promotion and protection of the profession of Surveying as a social and economic influence vital to the welfare of the community, the State of Tennessee, the United States of America and all mankind.

ARTICLE I - NAME Section 1. The name of the organization shall be the Tennessee Association of Professional Surveyors, hereinafter referred to as TAPS. Section 2. TAPS is incorporated as a non-profit organization under the laws of the State of Tennessee.

ARTICLE II - OBJECTIVES Section 1. The objectives of TAPS shall be: A. To promote surveying as a profession. B. To define ethical conduct for surveyors. C. To promote higher educational levels and continuing education programs for all surveyors. D. To promote high standards of practice applicable to the surveying profession. E. To increase the public knowledge of the value of professional surveying through ethical public relations. F. To unite all qualified surveyors of the state in one organization. G. To assist well-qualified and properly- motivated young people in obtaining education and experience necessary to become Licensed Surveyors.

ARTICLE III - CHAPTERS Section 1. The membership of TAPS is organized into chapters. The Board of Directors of the State Association may authorize and charter such chapters, defining geographic boundaries as may best serve the members of the Association. Each chapter thus formed shall have a minimum of 15 voting members. All qualified members of each chapter shall be members of the Association and are encouraged to be members of the National Society of Professional Surveyors (NSPS) Section 2. The Board of Directors as defined hereinafter shall have authority to make rules and regulations for the decisions affecting the chartering, combining or dissolving of chapters. Section 3. Each chapter chartered by the TAPS shall adopt such bylaws for its operation as it may deem proper, provided that nothing contained therein shall conflict with or contravene the Constitution and Bylaws of TAPS. Section 4. Chapters shall engage only in such activities as are consistent with professional ideals and ethics. Such activities shall be restricted to the area for which the chapter is chartered, except as the Board may authorize. Section 5. In all matters of local concern not covered by this Constitution and Bylaws, chapters shall retain full autonomy, but may call upon TAPS and NSPS for advice, counsel and assistance. Section 6. Each Chapter shall be represented on the Board of Directors of TAPS and may have representation on any committee of TAPS at its respective Board of Directors' request to have representation as provided in the Constitution and Bylaws of TAPS. Section 7. No chapter shall contract any debt or obligation on behalf of TAPS unless expressly authorized by the Board. Section 8. The fiscal and administrative years of the chapters shall be concurrent with those of TAPS. Students Section 9. Student members in colleges and universities may be organized into Student Chapters, as provided in the Bylaws.

ARTICLE IV - MEMBERSHIP Section 1. The membership of TAPS shall consist of both individuals and organizations in the practice of Land Surveying, in professions associated with Land Surveying, or in businesses serving the Land Surveying Profession. The classes of membership and their privileges and obligations shall be as follows:

CLASS A -  LICENSED/PREVIOUSLY LICENSED INDIVIDUAL (Full Membership Rights)  FELLOW, MEMBER, RETIRED, OUT  OF STATE.                                                                                                                           CLASS B - UNLICENSED INDIVIDUAL (Limited Membership Rights)  ASSOCIATE,  STUDENT.                                 CLASS C -ORGANIZATION (No Voting Rights/No Leadership Role)  AFFILIATE, AUXILIARY.                                   CLASS D - SPECIAL (No Voting Rights/No Leadership Role)  HONORARY.

Class A members only shall hold State or Chapter office. Class A members shall have the privilege to vote in both State and Chapter Elections. Class B members shall have the privilege to vote in Chapter Officer's Election only -- with the   exception of student members who shall have no vote. Class C & D members shall have no vote. Section 2. Membership Requirements A. FELLOW: A member who has progressed to a distinct position in the profession. This grade of membership will be bestowed by the Board of Directors. This class of members shall be identical to member in rights, privileges, and obligation. B. MEMBER: Any person holding a current and valid registration as a Land Surveyor in the State of Tennessee and who in the opinion of the Board of Directors is an individual of high moral and professional and ethical standing. C. RETIRED: Any Registered Land Surveyor who has been a member of TAPS for a minimum of 5 years and who has placed their license in Retired Status with the Board of Examiners for Land Surveyors. D. ASSOCIATE: Any person engaged in activities associative to or interacting with the surveying profession including Professional Engineers, Architects, Landscape Architects, Attorneys, State and Local Government Officials, Educators within the Land Surveying Curriculum or other Professional Affiliates,  Party Chiefs, CADD operators, Instrment Operators, Rodmen, Surveying Equipment Sales Representatives, Photogrametist, Physical or Applied Sciences or Engineering Sciences, the criterion for which shall be determined by the Board of Directors. E. STUDENT: Any person who is currently enrolled as a student at any school offering a certificate program, associate degree program, bachelor degree program or other higher degree programs in surveying and related areas. F. AFFILIATE: Any organizaition or business who in the opinion of the Board of Directors is engaged in a business that falls into one of the following categories. An affiliate membershiip will be required for each satellite office of business which chooses to show affiliation with TAPS.  1) Selling or manufacturing of surveying equipment or supplies used by the surveyor in his profession. 2) A service company dealing with mapping, reproduction or printing, computing, instrument repair, etc. 3) Any business or organization engaged in activities associated or interacting with the mortgage services, State and Local Government organizations, Real Estate Firms or Brokerage Offices, the criterion which shall be determined by the Board of Directors.  4) Any Land Surveying Firm which has Class A--Licensed/Previously Licensed Individual membership representation within the Association.  5)  Any other entity, which in the opinion of the Board of Directors would be beneficial to the advancement of the surveying profession. G. AUXILIARY: An auxiliary organization may be authorized by the Board of Directors who shall approve the operating rules and regulations. H. HONORARY: Any organization or person which in the opinion of the Board of Directors has made substantial contributions to the betterment of the profession of surveying or the welfare of TAPS. I. OUT OF STATE: Any person holding a current and valid registration as a Land Surveyor in the State of Tennessee, who resides outside the State of Tennessee and who in the opinion of the Board of Directors is an individual of high moral and professional and ethical standing. Section 3. Application of Membership Any person or organization may apply for any applicable class of membership. Each application for membership must be accompanied by the full application fee, one half of which will returned if the application is rejected. 1) Each applicant for individual or organizational membership will be judged on the basis of good moral character and that applicant must agree to abide by the Constitution, By-Laws and Code of Ethics of TAPS. 2) The class of Fellow and Honorary member will be evaluated by nomination and not by application. 3) The Board of Directors shall establish such additional requirements for each class of membership as it deems appropriate, and shall be the sole and final judge of qualification for membership. Section 4. Cancellation of Membership A. The membership of any individual or organization may be cancelled by the Board of Directors for any of the following reasons: 1) Any change of status which results in failure to meet established criterion for memberships. 2) Failure to pay current annual dues. 3) Fraud or false information on an application, where in the opinion of the Board of Directors, such information would affect qualification for membership. 4) Failure to abide by the Constitution, By-laws and Code of Ethics. B. In the event a membership is cancelled, no portion of the dues will be refunded.

ARTICLE V - DUES & FEES The dues, admission fees, and readmission fees shall be set by the Board of Directors. The approved schedule of dues and fees shall be listed in the Minutes of the Board of Directors Meeting, published in the next issue of the TAPS publication and shown in the By-Laws.

ARTICLE VI - ADMINISTRATION Section 1. There shall be one state organization with chapters thereof. Section 2. The business of TAPS shall be administered by a Board of Directors consisting of the Officers, the immediate Past President, two Directors elected from each chapter, one Director elected at large from each Grand Division and one Director elected at large from Out of State. The Board shall determine all questions of policy and shall administer the affairs of TAPS under this Constitution and the general provisions of the Law under which it is incorporated. Section 3. Eligibility to nomination, election and retention to a position as an Officer or Director is contingent upon being a member and payment of dues in full for the current calendar year. Section 4. The duties of the officers shall be those usually associated with the respective offices, or as set forth in the By-Laws. Each member of the Board of Directors shall have the right to one vote on matters considered by the,except the presiding officer, who shall vote only in the case of tie vote. The board shall direct the investment and care of funds of TAPS and shall adopt an annual budget and make appropriations for other specific purposes. Section 5. There shall be an Executive Committee consisting of the President, President Elect,the immeidate Past President, Secretary/Treasurer, Vice President. The Executive Committee shall act for the Board between Board meetings provided such action is not inconsistent with Board policy. All acts of the Executive Committee shall be reported to the Board. Section 6. A vacancy in any office shall be filled by a majority vote of the Board of Directors for the unexpired term, except in the case of the President, which will automatically be filled by the President Elect. In the event that an elected officer or Director fails to take office for any reason whatsoever, the nominee receiving the next highest vote shall fill the position. Section 7. The term of office shall begin and end with the act of swearing in of the incoming officers. Section 8. The Secretary/Treasurer and Executive Secretary shall be bonded at the expense of TAPS for such amount as required by the Board of Directors. Section 9. A majority of members present and registered shall constitute a quorum.

ARTICLE VII - OFFICERS Section 1. The officers of TAPS shall consist of the President, President-Elect, Immediate Past President, Vice President and Secretary-Treasurer. Section 2. The President Elect, Vice President and Secretary-Treasurer shall be elected for a term of one year. The President Elect shall automatically assume the Presidency for the year following his/her election and then shall automatically assume the position of Past President for the year following his/her Presidency. The Chapter Director(s) shall be elected for a term of one years. Directors at large shall serve one year. Section 3. The President shall be the Chief Executive Officer of TAPS and it shall be his duty to preside at all meetings of the Board of Directors, and general membership, to enforce and uphold the Constitution and By-Laws of TAPS and act as ex-officio as a member of all committees and to perform all duties usually pertaining to such office. Section 4. It shall be the duty of the President Elect to plan for his tenure as President by becoming familiar with the organization, Committee activities and business of TAPS, to preside at all meetings in the absence of the President and in the event of the President's disability to assume all duties of the office of President. Section 5. The Executive Committee shall select the Executive Secretary to be approved by the Board of Directors who shall be the Chief Operating officer of the Corporation, but need not be a member of TAPS. He/She shall serve as the full-time salaried manager to administer the TAPS office and staff, to co-ordinate the activities of TAPS, to perform such other services as may be assigned to him/her by the Executive Committee or President. He/She may call a meeting of the Executive Committee if in his opinion a situation exists that requires immediate action. He/She shall have the privilege of the floor at all meetings and shall be ex-officio a member of all Committees. Section 6. The duties of the Secretary-Treasurer shall be those usually associated with this office. The Secretary- Treasurer shall attend all Board of Directors and Executive Committee meetings and keep a record of all meetings. Section 7. The duties of the Vice-President are to plan and oversee the Annual Fall Meeting, the Conference and any seminars. The Vice President would be the chair of the conference committee.

ARTICLE VIII - ELECTIONS Section 1. At the Annual Spring Meeting, a special nominating committee consisting of, but not limited to, a quorum of the Presidents of each Chapter shall nominate one or more eligible members for each of the following offices: Vice President, President Elect, Secretary-Treasurer, NSPS Governor, the three Directors at Large and the one Out of State Director. This Roster of Candidates shall be published in the TAPS newsletter before the fall meeting. However, it will take a 3/4 majority vote of the nominating committee to nominate only one candidate for each office. Section 2. The Directors form each chapter shall be elected by their chapter thirty days prior to the Annual Fall Meeting. The Chapter Directors shall consist of two (2) Chapter members. It is recommended that one of those Directors be the Chapter President for that same term of office. The Officers, NSPS Governor, Directors at Large and Out of State Director shall be voted on by the entire eligible membership. Their election shall be held at the Annual Fall Meeting. Section 3. The Executive Secretary of TAPS will mail a ballot to all eligible members at least thirty (30) days prior to the Annual Fall Meeting. All members not attending the Annual Meeting must have their ballots delivered or mailed back to the Executive Secretary prior to the Annual Fall Meeting in order to be counted. All members in attendance at the Annual Fall Meeting may turn in their ballots to the Executive Secretary anytime prior to the election. The Secretary shall deliver the unopened ballots to three (3) tellers appointed by the President, who shall open the ballots, canvass the votes, and announce the results during the Annual Fall Meeting.

ARTICLE IX - MEETINGS Section 1. TAPS shall hold an Annual Meeting during the fall of the year at such time and place as shall be selected by the Board of Directors. The purpose of this meeting is election of officers and to conduct any other TAPS business. Section 2. TAPS shall hold a conference annually during the spring of the year at such time and place as shall be selected by the Board of Directors. The purpose of the meeting is to broaden the education of our fellow surveyors, nominate Officers, NSPS Governor and Directors at Large, and to conduct any other TAPS business. Section 3. The Board of Directors shall meet semi- annually at such time and place as shall be selected by the Board. The President may call a special meeting at his option and, in addition, upon petition by three or more members of the Board of Directors within thirty (30) days after receiving the petition.

ARTICLE X - HEADQUARTERS The headquarters of TAPS shall be maintained in the vicinity of Nashville, Tennessee.

ARTICLE XI - COMMITTEES Section 1. Standing Committees shall be appointed by the President with the approval of the Board of Directors. Section 2. Special Committees may be appointed by the President with the approval of the Board of Directors. Section 3. the duties of all Standing Committees shall be as defined in the Bylaws. The duties of the Special Committee shall be defined by the President at the time of appointment. Section 4. All classes of individual membership shall be eligible to serve on any committee.

ARTICLE XII - PRACTICE DIVISIONS Section 1. To further the objectives of TAPS, establishment of practice divisions (the grouping of surveyors by their career fields) is authorized. Section 2. The Board of Directors may sanction the creation or order the dissolution of practice divisions by provision in the Bylaws.

ARTICLE XIII - AFFILIATION TAPS may affiliate with other organizations concerned with professional surveying. Action to affiliate may be taken by the Board of Directors.
ARTICLE XIV - AMENDMENTS Section 1. Amendments to this Constitution may be proposed by a majority of the Board of Directors or by a petition signed by not less than fifteen percent of the members. Section 2. A copy of the proposed amendments, a letter ballot, and an addressed return envelope shall be mailed to each member eligible to vote. Returned ballots shall be delivered to tellers appointed by the President, shall be canvassed by them, and the results reported to the membership. Section 3. The affirmative vote of two-thirds of the votes cast by qualified voters is required for approval of amendments, provided not less than twenty-five percent of the qualified members cast affirmative votes.

ARTICLE XV - BYLAWS Section 1. The Board of Directors shall prepare and adopt Bylaws which shall contain provisions and procedures for the governance of TAPS and its Chapters consistent with the provisions of this Constitution. Section 2. The Bylaws may be amended by an affirmative vote or not less than two-thirds of all members of the Board of Directors provided, however, that the text of the proposed amendments shall be furnished to the members of the Board not less than ten days prior to the meeting at which voting on said amendment is to be held. Any member of the Board unable to attend such meeting may submit his vote on the amendment in writing to the Secretary and such written vote shall be counted and recorded so in the Minutes.

ARTICLE XVI - EFFECTIVE DATE This Constitution and Amendments hereto shall become effective upon approval by the qualified voting membership and certification by the President and Secretary of TAPS and shall at that time void, vacate, and supersede all previous constitutions and amendments.

Revised April 2008 Revised April 2010